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Tuition Benefit Policy

BYU–Hawaii reserves the absolute right to deviate from this policy.

Eligibility

  1. Employees and their dependents are eligible for undergraduate tuition discount beginning the first enrollment period from the employee’s hire date. Employees and spouses receive a full-tuition benefit, and dependents receive half tuition benefit. The full tuition benefit description, eligibility, and limitations can be found in the Compensation and Employee Development, Performance Management and Tuition Benefit policies.
  2. Full-time employees, spouses, and children become eligible for tuition benefits the first full semester of continuous employment. Eligible dependents become eligible as long as they have completed the 11th grade.
  3. Tuition benefits will apply only to the following BYU–Hawaii programs:
    • Regular credit classes
    • Credits purchased as a result of "challenging" a course or taking an exam for credit
    • Classes are taken for an official audit
    • Conferences and Workshops credit courses
    • Semester abroad (available only to spouse and children)
    • Attendance at the Jerusalem Center (available only to spouse and children)
    • Attendance at BYU–Idaho, BYU in Provo, Ensign College, and BYU-Pathway Worldwide
    • Online credit courses
    • Non-credit courses offered by Education Outreach to improve employee's skills such as computer classes (not available to spouse and children)
  4. Regular tuition benefits are limited to direct tuition costs and will not apply to:
    • Any non-credit course, except for non-credit courses offered by Education Outreach to improve employee's skills such as computer classes (not available to spouse and children)
    • Fees
    • Travel Costs
    • Fines
    • Private Lessons
    • Education Weeks
    • Independent study courses, unless taken toward attaining a degree

    University Personnel

    Full-time personnel are eligible for full tuition benefits. In order that job assignments or class work not be compromised, university personnel may not be full-time students. They may register for courses of study up to two classes per semester or one class per term and will not be required to pay tuition. Only a one hour per day class may be taken during their regular work hours. Personnel desiring to take a class during the employees' regular hours must be approved by their supervisor. If a class is more than one hour per day, a written request and an educational plan must be submitted and approved by the director or dean as well as the line vice president. Under no circumstances is more than one class to be taken during the employee's regular work schedule. Administrative and staff personnel are expected to make up the time they are absent from work and be in compliance with applicable wage and hour laws. Lunch periods should not be used for class attendance.

    University Retirees

    University retirees may register for unlimited credit hours without paying tuition. Spouses and children of retirees will continue to be eligible for tuition benefits under the same provisions as family members of active University personnel.

    Spouses of University Personnel

    Webform Waiver

    Once spouses of full-time University personnel become eligible for tuition benefits, they may register for as many credit hours as a regular student without paying tuition.

    Children of University Personnel

    Webform Waiver

    Children of full-time University personnel may register for up to as many credit hours as a regular student is allowed and will only pay one-half the regular tuition amount. In situations where both parents are employed at BYU–Hawaii, the child will receive a total benefit of one-half tuition.

    Benefits for children (regardless of marital status) will be limited to the time of the completion of the first undergraduate degree, completion of 152 BYU–Hawaii credit hours, or age 30, whichever occurs first. Credit hours available from testing for language credit, advanced placement credit, or transfer credit from other non-LDS Church-owned institutions will not count against the 152 BYU–Hawaii credit limit.

    Children who are not legal dependents of University personnel (such as step-children not legally adopted and the children raised and supported by University personnel over a period of years) may be eligible for a tuition benefit. Factors to be considered include who has custody of the child, who has financial responsibility for the child, whether or not and how long the child has been living in the home of University personnel, and other sources of support. Children who are simply living with personnel for a temporary period of time, such as foster children, are generally not eligible for tuition benefits. Each case will be reviewed by the President's Council.

    Children and Dependents of Church Leadership

    (General Authorities & Temple/ Mission Presidents)

    Webform Waiver

    Eligible dependents of a Mission or Temple President or General Authority may qualify for full tuition benefit while their parent is serving. In order to qualify for this benefit, the dependent must meet the following conditions:

    • Any non-credit course, except for non-credit courses offered by Education Outreach to improve employee's skills such as computer classes (not available to spouse and children)
    • They are under age 26 and not married at the start of the school term.
    • The tuition is for an undergraduate degree.
    • They did not fail the prior school term.
    • The school term began after the start of the date and before the end date of service.

    Spouses and Children of Deceased University Personnel

    Surviving spouses of University personnel (full-time or retired) who meet eligibility requirements at the time of death of the husband or wife will continue to be eligible for tuition benefits. Eligibility also continues in the event of remarriage. Surviving children of University personnel will continue to be eligible for tuition benefits on the same basis and with the same limits as other children of active University personnel.

    Scholarships

    If eligible spouses or children are awarded a BYU–Hawaii scholarship, the tuition benefit will be applied to the cost of tuition first. Any money awarded by the scholarship above the cost of tuition will be awarded to the scholarship recipient, except that no funds in addition to tuition will be given in situations that would jeopardize the University's compliance with NAIA/NCAA rules.

    Graduate Degree

    A regular, full-time administrative or staff employee may be eligible for tuition assistance to obtain a graduate degree from a university accredited by the Western Association of Schools and Colleges or any other regional accredited organization. Regular full-time University employees become eligible for Graduate Degree/Professional Certification tuition assistance at their hire date.

    Assistance will be paid as a reimbursement to the employee of one half of tuition paid, not to exceed $15,750 per employee. Tuition assistance beyond the IRS prescribed limit are taxable to the employee and those taxes will be paid by the employee. Requests for payment must be accompanied by a receipt for the tuition paid and evidence of successful completion (e.g., passing grade) of the course(s) taken. The University will provide tuition assistance for only one graduate degree. Exceptions require approval of the President's Council.