Answers to Questions


Each hourly employee should review their paycheck to ensure the amounts are correct. To view your paycheck, login to Workday at > Pay > Payslips.

How to Update Direct Deposit/Payment Election & Tax Election Information

Verify your direct deposit information (Payment Election) and tax elections (Withholding Elections).

Unmatched Time Event = No Paycheck

Employees with an Unmatched Time Event (Missed Punch), during the pay period, will NOT receive a paycheck. It is crucial for employees to REVIEW and SUBMIT their timesheets. This empowers the employees to ensure the time blocks are complete and that there are no Unmatched Time Events. It also allows supervisors to review and approve timesheets before the deadline. The deadline for supervisors/timekeepers/managers to approve time is the Monday before payday at 12Noon.

Updating Mailing Addresses in Workday

It is the employee's responsibility to maintain their address in Workday. To update your address use the Personal Information Worklet off of the Home page. The Home Address in Workday should be your local Mailing Address.

Working Late Shifts on Saturdays

Employees who work late shifts on Saturday nights into Sunday mornings, you will need to edit their timesheets to end on Saturday at 11:59 pm when Saturday and Sundays across pay periods. The system does not allow your shift to carry over into the next pay period. Leaving this error will cause an Unmatched Time Event which may result in no paycheck for the entire pay period.

Down Time for Workday

Workday times out each Friday from 9:00 pm to 1:00 am Saturday morning for weekly updates. It will be unavailable for employees to check in/out, view their paycheck or make changes to their profiles.

Non-Student Job Postings

We plan to use Workday Employee Recruiting for our Non-Student Employees. This plan has been postponed until all Payroll and HCM issues are resolved. We are hoping sometime in February or early March. In the interim, we will post new non-student positions in PeopleSoft using Recruiting Solutions. Current Employees may apply as Internal Applicants by logging into > PeopleSoft Human Resources > Self-Service > Recruiting Activities > Careers. External Applicants may apply at

Notifications in Workday

There are currently no email notifications being sent to your email/Outlook inbox from Workday, please check your Workday Inbox periodically for items pending your approval.

Travel Expense Reimbursement Direct Deposit

With the change to Workday, direct deposit information for Travel Reimbursements will no longer sync automatically to PeopleSoft Finance. Individuals who travel on behalf of the University and are reimbursed should confirm their information listed is correct. To enter or update your deposit bank account information log in to > PeopleSoft Finance > Main Menu > Employee Self Service > Travel and Expenses > Direct Deposit Account Info. IMPORTANT: To change your reimbursement option from the default of System Check to Direct Deposit, email Financial Services at Notice is only required for new travelers who want direct deposit or for those currently receiving reimbursement checks and want to change to direct deposit or vice versa. No notice to Financial Services is necessary if you are already set up to receive direct deposit and would like to keep this option.

W-2 for 2015

For employees who elected to receive their W-2 (Annual Wage and Tax Statement) for 2015 online, it will be available in PeopleSoft by February 1. Login to > PeopleSoft Human Resources > Self-Service > Payroll and Compensation > View W-2/W-2c Forms. Click on Year End Form and a new window will open with a PDF of your W-2. Please be sure your pop-up blocker is turned off. Employees who have not elected to receive their W-2 form electronically, it will be mailed to the mailing address listed in PeopleSoft. On February 1. You may elect to receive it electronically only, by consenting online at: > PeopleSoft Human Resources > Self-Service > Payroll and Compensation > View W-2/W-2c Consent.